Learner registrations can be carried out by most named roles within a Centre but is usually carried out by those assigned the Exams Contact or Admin Contact role. Assigned roles can be viewed and managed on Contact Management.
Prior to registering learners, approved centres must ensure that clearly documented enrolment, registration and record management processes are in place that effectively verify the identity of each learner. Approved centres must ensure that the centre internal data protection policy reflects current legislation and that controls are in place to protect the security of learner details.
Centres must register all learners within 25 working days of the start date of the course for short courses up to and including 15 weeks duration and within 40 working days of the start date for longer courses more than 15 weeks duration.
Centres must ensure that learners have been made aware of the Learner Privacy Statement which explains the personal data Agored Cymru collects and why.
Centres must ensure that approval for the qualifications/units is in place prior to delivery and registration.
Agored Cymru offers two main methods of learner registration; Direct Class Entry and Automated Class Entry. Approved Centres must ensure that they follow the Agored Cymru procedures to register learners in a timely and secure manner.
Guidance is available for the Direct Class Entry and Automated Class Entry registration methods. The Centre Support team will be able to advise on the most appropriate registration method and assist with the set up and ongoing support of learner registration.